Application
software for
artist residencies
Dapple handles the admin: applications, eligibility, panel reviews and offer letters. You focus on choosing the right residents.
What is artist residency application software?
Artist residency application software helps organisations run residency programmes for artists, writers, musicians, curators and researchers. It replaces email and shared folders with one place to open the call, collect portfolios and proposals, run selection panels and manage each cohort. Dapple is built for creative and research residencies, from studio and writing residencies to international exchanges.
How does a residency programme run in Dapple?
From open call to arrival day, every stage of the residency cycle in one place.
Open the call
Launch a branded application page for each residency cycle — statement, proposal, portfolio, references — with multi-step forms and conditional logic for different disciplines. Accept any file type or size: high-res images, video, audio, manuscripts, or 3D work, with no external links required.
Explore forms & pagesSelect with panels
Route applications to selection panels by discipline or round. Panellists score, vote, and comment through their own accounts — anonymously if your policy requires — while coordinators watch progress and nudge anyone behind. Shortlisting rounds map naturally onto stages.
Explore review toolsManage the cohort
Move accepted residents through stages — offered, confirmed, arrived — on a kanban board, and message groups in bulk: offer letters, arrival information, waitlist updates, and regrets, all from templates. Every applicant's history stays on one record across cycles.
Explore workflow managementHandle fees and stipends
If your residency charges an application fee, payments go through your own Stripe account instantly at 2% + $0.25 per paid application, plus Stripe's standard processing fees. Free-to-apply calls carry no transaction fees. For residencies that pay stipends, fund management lets you allocate funds to residents and track each payment schedule.
Explore entry fees and paymentsCustomisable application forms
Residency application forms
Get up and running in minutes, not months. Use existing templates and tweak fields for the quickest results.
- Pre-built templates: Residency-ready templates to duplicate or tweak.
- Beautiful forms: Add branding, headings and background imagery so your call looks as good as your programme.
- Details: Set up cycle dates, visibility, and application or studio fees where needed.
- Any file type or size: Accept proposals, portfolios, statements, high-res images, video, audio, or 3D work.
Delight your panellists
Delight your panellists
Your selection panel should find the process effortless. Simple, personalised review accounts let panellists work through assigned applications quickly, wherever they are.
- Personal accounts: Review accounts with assigned applications in list views.
- Scoring made easy: Clear instructions, scoring, voting and comments from any device, anywhere.
- Real time updates: Check in on live review progress across every discipline or round.
- Anonymous scoring: Hide applicant profiles for anonymous review where your policy requires it.
Create selection panels
Residency selection panels
Running panels across disciplines, rounds, or locations can get chaotic fast. Dapple keeps things streamlined by letting you create multiple panels, each with its own rules and requirements.
- Multiple review rounds: Create review rounds by discipline or site, with clear instructions for each.
- Scoring & votes: See panellist scores, comments and decisions in real time in one dashboard.
- Stages: Assign panels to different stages of your cycle — shortlisting, interviews, final selection.
- Transparency: Keep applicants updated on where they stand with real-time status in their accounts.
Manage the cohort
Manage the cohort
Once panels have scored, it's easy to manage from your admin dashboard. See average scores, preferred picks, and message your applicants — and residents — in bulk.
- Manage: Filters, tags, rankings, average scores and votes, all in one board.
- Export: Print any application and its attachments with a one-click PDF export.
- Download: Portfolios and supporting files download to any device in one click.
- Bulk actions: Message hundreds of applicants at once — offers, waitlists, regrets, or arrival info.
- Draft reminders: Automate nudges to applicants with unfinished drafts before the deadline.
Multiple cycles or locations
Multiple residency programmes or locations
Dapple lets you run multiple residency cycles, sites, or disciplines simultaneously from one dashboard — at no extra cost. Customise each one and get a bird's-eye view of every cohort in a single hub.
- Multiple projects: Create separate cycles, each with its own dates, panels, fees, and rules.
- Custom forms: Build tailored application forms for different disciplines or residency types.
- Pages: Display every open call on one listing page for applicants to browse.
- A single dashboard: No coding required — we've built it so you don't have to.
- Advanced filtering: Filter by discipline, round, stage, status, or any custom form field.
Visualise the whole residency
Visualise the whole residency
Monitor every step from open call to arrival day through fully customisable stages, each with its own rules and automations.
- Visual stages: Mirror your process with drag-and-drop and automations on a kanban-style board.
- Stages: Create unlimited stages — from open call through offered, confirmed, and arrived — with bespoke actions for each.
- Beautiful images: See portfolio thumbnails and toggle previews for every application.
Showcase your residents' work
Showcase your residents' work
When the residency ends, give your residents' work the audience it deserves. Publish a public gallery of what each resident made, performed, wrote or researched, whether that's a final piece, a performance, a project or an open studio.
- Ready in minutes: Pick a stage and each resident in it appears on the gallery automatically, using details and images from their application.
- Celebrate every cohort: Run a separate gallery for each cycle or site and build a lasting archive of past residents.
- Send people further: Add a button to each resident that links to their website, a booking page, tickets or an enquiry email.
- On brand: Match the gallery to your application form's design or style it your own way.
- You choose what's public: Approve, hide or reorder residents, and edit titles, summaries and images without changing their application.
Frequently Asked Questions
Artist residency application software helps organisations run residency programmes for artists, writers, musicians, curators and researchers. It brings the open call, portfolios and proposals, selection panels and cohort management into one place, instead of email and shared folders. It's different from medical residency software, which matches doctors to hospital training programmes.
Use one platform for the whole cycle: a branded application form that accepts portfolios and proposals, a selection panel that scores applications in its own accounts, stages for longlist, shortlist and interview, and bulk messages for offers and regrets. Dapple does all of this, so nothing lives in inboxes or spreadsheets.
Yes. Dapple accepts any file type or size — high-res images, video, audio, and large documents — so applicants don't need to compress work or paste external links, and panellists view everything in one place.
Yes. Applicant profiles can be hidden from reviewers so proposals and portfolios are judged on the work itself — a common requirement for residency selection policies.
Applications move through customisable stages — longlist, shortlist, interview, offer — on a kanban board. You can assign different panels to different rounds, and automations move applications and send notifications when criteria are met.
Yes. Every plan lets you run several programmes at once, with the number depending on your plan. Parallel cycles, multiple sites or discipline-specific calls each get their own form, panel and timeline, with combined analytics across all of them.
Plans start at $49/month with no annual contract, and you can start free without a credit card — build your application form and test the panel experience before your next cycle opens.
Yes. Filter any group — unfinished drafts, shortlisted applicants, confirmed residents — and send templated messages: deadline reminders, offers, arrival details, and regrets. No BCC spreadsheets.
Last updated October 2026.